Users enter time against a project, outside of the project date range

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  • Updated 2 years ago
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Hi All,

We have a project that will be closing off soon, and as such we have changed its effective end date to this Friday (9/9/16), as well as all of its tasks.

Despite this, when logging in, users seem to be able to enter time and submit timesheets against this project.

I have check all of their assigned dates as well, and they should not be able to enter time after this date.

Have i overlooked a step?
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Tsakis, Deon

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Posted 2 years ago

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Isaiah Madem, Community Moderator

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Hi Deon, 

Thank you for using Replicon Community.

If the option "Allow time entry beyond start and end date of the project" is checked in the timesheet template option, an end user will be able to enter time on a project which is closed.

Please follow the steps below to check if this option is checked.

1) Log in as an Administrator 
2) Click on TimeSheet Templates under TimeSheet
3) Select the timesheet template assigned to the users.



4) Check if the option "Allow time entry beyond start and end date of the project" is checked.



Thanks and regards,

Isaiah Madem
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Tony Weber

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Perhaps an enhancement would be for the "Allow time entry beyond start and end date of the project" to be a per project option. A user's timesheet setting may allow it, but the project-level setting would not.
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Nuno Ferreira, Champion

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Excelent idea Tony. One vote on this.
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Tsakis, Deon

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Great suggestion Tony, i hope Replicon take your idea on board.
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Tsakis, Deon

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Hi Isaiah,

This has helped in a few archived cases, however the project in question is to remain open for a few more days.

The issue is that the project is still open, but has an effective end date of Friday. Despite this, users are able to submit time into future weeks, and they are still able to submit time against this project, despite it having and end date of 9/09/16.

Does Replicon have the capability to prevent the submission of time if the time being entered is outside of the projects date range? If not, is there a way to ensure that users can only enter time within a given date range, regardless of whether the project is open or closed?
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Isaiah Madem, Community Moderator

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Hi Deon, 

Regardless, of the project being in "Open" or "Closed" status if an end date is specified on the project, an end user will not be able to submit the timesheet. They will get the below error message.



Unless the "Allow time entry beyond start and end date of the project" option under the timesheet template is checked the user will not be allowed to submit a timesheet beyond the project end date. However, a payroll manager can directly approve these timesheets directly from the Payroll tab. 

Could you please provide a screenshot of the user timesheet which has been submitted with the above question.

Regards,

Isaiah Madem.
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Tsakis, Deon

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Hi Isiah,

Please see the time sheet below. I have unchecked both the "Allow time entry beyond start and end date of project" and "Allow time entry beyond start and end date of task", yet the user is still able to enter time against the project.

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Isaiah Madem, Community Moderator

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Hi Deon, 

I have tried to replicate this scenario on my trial adding the same set of models and I am unable to replicate this issue. Could you please share the remote credentials of your instance. I shall replicate the issue and see what could be causing this issue.

Please follow the steps below:

1) Log in as an Administrator
2) Click on Administration 
3) Under System and Security Click on remote Support
4) Click on Authorize a Support Specialist
5) Support Specialist Email "support@replicon.com"
6) Click on Authorize

Regards,

Isaiah Madem
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Isaiah Madem, Community Moderator

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Hi Deon, 

Thank you for providing me the remote support and allowing time to research on this matter.

We have rectified the issue and fixed it and going forward the end users will not be able to punch/enter time against the project after the end date.





The settings updated on the project were not synced with the timesheet. We have fixed this issue at our database level. The users will now see a grayed out column for this project beyond the project end date.

Please do let me know if you have any further questions.

Thanks and Regards,

Isaiah Madem
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kdurliat

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I would like to see this development request escalated, also.  If we have a project or task where the end date has passed, employees can still enter time after the end date as long as the project remains "in progress". We confirmed this today with replicon support personnel.  They pointed me to the replicon website where it states, regarding start and end dates "These dates do not limit time entry in any way – that is, open projects can be used from the moment they’re created, even if their start date is in the future".


there are times where we leave a project status as "in progress" for 2-3 days, to allow time for employee entry and supervisor review and approval.  However, they should NOT be able to enter time as worked after the end date, so can you please reconsider your design to accommodate this?

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Aashnee Kamboj, Community Moderator

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Hi Kimberly,

Can we have a call regarding the same? I need few clarifications before I answer your question. I have your contact details, please help me with a convenient time to reach you

Aashnee
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kdurliat

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Mornings (eastern time) are best, but not Fridays.  Thanks! 
(Edited)