Timesheet Periods - Semi Monthly Payroll

  • 1
  • Idea
  • Updated 3 years ago
  • Not Planned
I was wondering if it is possible to add a Semi Monthly Payroll option considering the following??...

Our company runs Semi-Monthly payrolls on the 1st and the 15th... initial days of the period are always the 1st and the 15th (currently the closest option Replicon has is 1st and 16th).

I think having a timesheet that is +/- 14 days is to long as we would like to keep up on our employees to ensure they are entering info and submitting them on somewhat of a weekly basis.

This leads to the following a timesheet schedule that is based on a semi monthly payroll with the initial days always being 1st and the 15th, split into 4 weeklyish timesheets ie: 1st - 7th, 8th - 14th, 15th - 21st, and 22nd thru last day of month.  

I believe this would also be helpful in billing through Replicon... in our current timesheet setup the begin/end of the period often fall in the middle of a timesheet period.  Therefore, we have to wait until the end of the timesheet period before we can begin reviewing for billing.  If you consider that sometimes the end of the period may have been at the beginning of the timesheet period, we would then have to wait the entire week plus a few days for employees to enter data and supervisor approval before we can begin billing.  Also, if a timesheet needs to be reopened it then affects two different payroll periods rather than one. 

Thanks for your consideration and look forward to your comments!
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Nicole Kroosz

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Posted 3 years ago

  • 1
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Lingaraj Dharwad, Product Champion

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Hi Nicole,

Thank you for using Replicon community,

Aligning your payroll and timesheet periods is a good idea. Even though it feels lengthy, employees should eventually feel comfortable with a semi-monthly timesheet period. 

Can you also let me know if you have any overtime rules setup? If yes, then what are they? 

Thanks,
Lingaraj
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Nicole Kroosz

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Hey Lingaraj

We do not use any overtime rules, all employees are salaried.

Is it possible for Replicon to make a 1st and 15th start for Semi-Monthly payroll rather than 1st and 16th?  If so I might consider switching.

Is my original question/idea of splitting up the semi-monthly periods into 4 not feasible?  If not then could a feature be added so the employee could submit the timesheet with the first half filled in to the supervisor for review/approval.  The supervisor could then "lock out" the first half then send it back to the employee with ability to fill the in the second half of the timesheet, again once complete it could be submitted by the employee for a 2nd round of review/approval by the supervisor.
 
Have any of the semi-monthly timesheet users experienced issues with accidental deletion or users filling in incorrect dates/times? 

Thanks!
Nicole
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Aashnee Kamboj, Community Moderator

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Hi Nicole,

I have marked your above queries as Ideas and have forwarded the same to the Product Management team. The Product Management team will review the same

Thanks,

Aashnee
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Nicole Kroosz

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Thanks Aashnee!
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Charlene Eriksen, Product Manager

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Hi Nicole,

I think there's a couple of options that might help with this:
  • Manual timesheet periods - you could create your own custom timesheet periods to match. It is a bit of overhead that you have to keep creating the timesheet periods, but would let you set them exactly how you want.
  • Weekly end of month - this is typically a weekly timesheet, but the first and last timesheet period of the month is automatically adjusted so a timesheet ends on the last day of the month.
You can find more information on these options at: http://www.replicon.com/help/setting-up-timesheet-periods

Please let us know if either of these will work for you.

Thanks,
Charlene
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Nicole Kroosz

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Thanks for the info Charlene... if i went to manual timesheet periods would I be able to create several months worth at a time or can they only be done once the previous one is started?

Thanks
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Lingaraj Dharwad, Product Champion

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Yes, you can create several timesheet periods in advance. 
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Charlene Eriksen, Product Manager

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You can create them ahead of time.

Charlene