More options for 'Default Timesheet to Display' option under Settings>Preferences

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  • Updated 2 months ago
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The lack of flexibility with this setting is the most frustrating aspect of this system.  The only options are the current week's timesheet (which I will want to file next week, never this week) or the earliest unsubmitted timesheet, which takes me to April 6, 2008.  Why is there not an option for what I would think would be the most common need, the first timesheet following the most recently submitted timesheet?

Note: This conversation was created from a reply on: Choosing your default timesheet.
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Richardson, Andrew

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Posted 5 months ago

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Akbar Ali Khan, Official Rep

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Hi Andrew,

Thank you for using Replicon Community!

I understand your requirement here, I have forwarded this to my product management team and will get back to with an update.

Thanks,
Akbar
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Avinash Iyer, Official Rep

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Hi Andrew,

The "Earliest Unsubmitted timesheet" option was provided to meet what you described as your need. 
I would like to understand why you have 10 year old unsubmitted timesheets, as the general assumption we made, and what seems to be the usage of most of our customers is that all timesheets will be actioned as it moves along. I would be interested to know if there is something we have missed, in light of the 10+ year old unactioned timesheets that you have.

Regards,
Avinash
Product Manager
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Richardson, Andrew

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Until relatively recently, in our organization (or, at least, in some divisions in our organization), filing weekly timesheets was not mandatory and only necessary to record things like vacation and sick time.  As a result, staff could go many weeks without needing to file a timesheet.  As a consequence, there would be many weeks with unfiled timesheets (such that my "Earliest unsubmitted timesheet was from 10 years ago).  I'm sure this is the case in many organizations.  Now the filing is mandatory, so my only two options are to set my default timesheet to show me the 10 year old (oldest unfiled) timesheet or "next week's" timesheet.  What I was asking for was for the system to present me with the first unfiled timesheet after the most recently filed one, which will always be the one that I next want to deal with.
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Avinash Iyer, Official Rep

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Sorry for the late reply. I will look into this. However, based on what you are describing, there are a couple of observations I have that I would like to share.
1) Not every user needs to have a timesheet in the system. For users who only use the system for booking time offs, the provision we made was to ensure that there is no timesheet assigned to them. That way, they will not have untouched timeshetes getting accumulated, and consequently there is no need to worry about "older" timesheets. When it is time for these users to start entering time, a timesheet template can be assigned to them ,and from that point forward, there will be continuous timesheet activity. The idea of assigning and un-assigning timesheet templates was implemented just to address this use case.
2) Now that you have very old untouched timesheets, I wanted to check and see if you know that they can be deleted. Certain user roles have the access to "delete" timesheets. So, in your case, it might be a good idea to go ahead and delete them. That way you do not have old timesheets and the existing settings can automatically load the correct timesheets for you.

If you need help with these features please feel free to reply, I will have our support folks reach out to you.

Regards,
Avinash
Product Manager
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Richardson, Andrew

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I'm guessing there was some transition issue related to going from a "when necessary" to "mandatory" timesheet system that resulted in this unfortunate system behaviour.  What was also interesting was that once I "visited" those old timesheets, I started getting automated reminders that they were overdue for filing.

In any event, I simply warned HR that I was going to file them and filed them blank all at once, so that problem went away for me, but it wouldn't have been a problem in the first place if I could have chosen "first unfiled timesheet after most recent timesheet filed".