Leave without Pay - TimeOff

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  • Updated 3 years ago
We currently have a "Leave without Pay" option under the Time Off section choices as part of our time capture/reporting service with you. I have an employee who will be on an extended leave of absence without pay (several months at least). What is the best way to capture this block of time away from work in our Replicon set-up? I'd like the employee to not have to do a weekly timesheet showing she is taking 5 days per week while on her unpaid leave of absence. Should I a) create a "policy" under her specific Leave without Pay/Time Off option spanning the anticipated block of days she will be on leave or b) merely disable her in Replicon while she is off work? If I create the "policy", then we'd have I believe a record in our Replicon application showing her exact period of being on leave. Just disabling her stops the weekly time sheet from appearing but can we look back at a future date and view that she was on leave for the subject time period? Thanks for your input,

(Originally posted by Richard Sproul)
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Posted 3 years ago

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Hi,

Thank you for using Replicon Community.

Disabling a user and re-enabling would be good idea. However you would have to change the start date of the user to reflect the re-joining date. Else, when the user is re-enabled, the user would receive notifications for all the timesheets generated for the past date. Also, if the re-joining date is changed, since Replicon does not track this multiple joining dates, this would affect it historically.
one of the easiest would be to create a new Time Off type Leave without Pay, enable it in the user's profile, however you would not be creating any policy for this new Time Off type. The User can book a time off for the entire non-working period, which can be approved by the appropriate approver. Once the time off is approved, the user can submit the timesheets for this period.
This can be done before the Leave starts or after returning from the leave. This would allow you to track this as an time off period as well. Once the user returns, you can disable the time off type.
In case you do not want the user to be submitting multiple Timesheets, then you can create a Manual Timesheet Period, for the entire length of the Time Off, and assign it to the user. This would generate a single Timesheet which can be submitted and approved once the Time Off has been approved.



 
Thanks



(Originally posted by Lingaraj Dharwad)