Company Meeting Time - Company Calendar

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  • Updated 2 years ago
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We would like the ability to add an additional Company Calendars ("Holiday Calendar") such as 1 named "Company Meeting" or something to that effect in our company settings whereby it adds the 3 company meeting days automatically to all of the employees' calendar so that those days are essentially "blocked" on the resource allocation module. I found a work-around for resource allocation purposes but it would be nice to have those 3-8 hour days automatically populate to the employees' timesheets, as paid holidays automatically populate, rather than have them enter the time themselves.
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Vinar, Amy

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Posted 2 years ago

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Aashnee Kamboj, Community Moderator

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Hi Amy,

Thank you for using the Replicon Community!

Are the meeting hours definite or variable?

Thanks,
Aashnee
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Vinar, Amy

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Meeting hours will be definite, just like paid holiday time - 8 hours each day for 3 days, specifically Nov. 9, 10, & 11, 2016.
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Aashnee Kamboj, Community Moderator

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Hi Amy,

If you have a definite number, then you can add them to the holiday calendar assigned to the users. That will populate the hours on the timesheet as the same is reached. What I would like to understand is whether the concern here lies in adding a company holiday to a calendar displaying only the national holidays?

Thanks,
Aashnee Kamboj
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Vinar, Amy

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Aashnee,

A Replicon Support Specialist helped us with the suggestion I think you're alluding to but that is not the true purpose of this task. Yes, we'd like the 8 hours to auto populate on the timesheet for those 3 days however, the main objective is really to have it auto-populate in the resource allocation module so we don't plan to have billable time during those days and over estimate revenue.

Thank you,
Amy
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Aashnee Kamboj, Community Moderator

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Hi Amy,

As for that we already have our engineering team working towards it. We will update you with the progress.

Thanks,
Aashnee 
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Tony Weber

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@amy What is the workaround you came up with?
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Vinar, Amy

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Hi Tony,

We used the Replicon Mass Edit AddIn Tool to allocate the days of our company meeting to each user, 8 hours per day for the 3 days during that week. Basically, our internal company meeting is a project (InternalCoMtg is the Client and Annual is the Project); our users can choose this project from their Client:Project drop down menu on their timesheet. Because of this, I used the Replicon AddIn Tool to allocate 8 hours for each of the days to that project (by entering the start & end dates of the meeting). As you can see in the screenshot below, you will create a line for each user, selecting them from the drop down menu. Once you've populated the template completely, you will click the Add Project Resource Allocation button and the time is imported to the Resource Allocation Module for each user. I hope that helps.