Time Off Policies - Developers should go back to basics

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  • Updated 4 months ago
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Time Off module in Replicon is a great idea with a very poor development and thought process.

Let's go back to basics.

Should a user accrue time when he's on non-paid leave?
NO

Should a company policy overwrite a user Policy?
YES

Why on earth Replicon creates an Admin tab where the Admin (myself) can set policies, change policies etc and when it saves it doesn't apply to all users? but only to new user?

Well...here we go:
Every end of the year, during Christmas and NYE we allow our staff to overdraw up to 5 days. However, all year around we have a 0 overdraw policy. So far so good.

When I went to change the company policy to allow users to overdraw up to 5 days, hit save and updated the policy on a company level (a.k.a Parent level).

To my surprise, our staff still can't make use of the new policy, why? Because the policy will only apply to new users. Therefore I have to go and change user by user. 

At this time the customer support is doing it for me but what happens if my business has 5,000 employees? Clearly, this is a broken process, which seems quite common with Replicon.

 
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Castro, Thiago

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  • disappointed

Posted 2 years ago

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Drema Herron

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Does using mass edit not help?
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Castro, Thiago

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I wish that was the case, but again, Replicon's Dev's should go back to basics. If I adjust via mass edit then it will override all previous balance etc...My feeling about Replicon is that they work on a "break fix scenario" instead of thinking what they want to produce and have it tested prior to releasing "new features"
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Hildi

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Couldn't agree more ..... it's beyond frustrating!
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Aashnee Kamboj

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Hi Thiago,

We understand your concern here. We will have this discussed internally with our product management team and will update the thread in case of any progress.
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Charlene Eriksen, Product Manager

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Hi Thiago,

Currently within each time off type you can set a default policy. This policy is automatically applied for each new user who's given that time off type, but from then onwards each user has their own policies. This is a concept that's existed for quite some time in our time off system and I'm not sure of the origins of it.

While this approach does allow for a lot of flexibility if employees have negotiated different policies, I agree with you that being able to set and update the policies for a group of users at once would be helpful and it's something I've been thinking about for a while. At this moment, I don't think it's something we'll be looking at in Q1, but I'll update this if we do prioritize it in future. And once we get to that point it would be great to get your input on what we are designing.

Thanks,
Charlene
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Hildi

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Speaking of 'going back to basics' - the TimeOff Policy area worked FAR better previously. Here are some of my issues:

a)  The TIme Off Policy list isn't even appearing in alphabetical order
b)  The Time Off Policies showcase EVERY single change/update ever made, with the OLDEST appearing at the top of each category - and without the ability to collapse the changes within each category (what a time-waster - endless scrolling to get to what you need to change/add/refer to).

This is BASIC programming protocol - why weren't these basic considerations implemented? IT seems you are moving the program upgrade backward - and not forward with improvements. Why should the 'community' have to be pointing out basic process development 'misses' that should have been considered by your development team? 

We began this 'Gen3 upgrade' migration, supposedly a year ago. The 'launch' has taken far too long, and there are far too many issues that we're having to contend with (not the least of which are problems that are presenting, that didn't previously exist).
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Ann McWhirter

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How can you do a mass update of a policy i.e. vacation balances each year change depending on the number of mandatory office closures over Xmas. In Gen2 I would select the users and then EDIT which will allow me to set a policy for the selected users for a specific time off type.

I can't see the equivalent in Gen3.  The mass edit only allows a change to the template and approval path. 
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Vinodh.V, Community Moderator

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Hello McWhirter,

Thank you for posting your query in Replicon.

Will this policy remains the same for all the users in your organization or will this differ from user to user/

If you would like to mass update the policy, you can use Replicon Import utility. this is an excel based add-in and can be used to mass upload information. (Add/Update/Delete)

Please refer to the below article for more details:

https://www.replicon.com/help/using-the-replicon-import-add-in-ria/

Note: Before using this tool, please do contact our support team and they will explain how to use the mass update functionality.

Regards,

Vinodh.V
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Ann McWhirter

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the majority will have the same change but there are a few with individual settings.
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Vinodh.V, Community Moderator

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Hello McWhirter,

Thank you for the response.

We would suggest you to use RIA to upload the policies for the users.

Regards,

Vinodh.V