Saving you from daylight savings hassles

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  • Updated 10 months ago
Daylight saving time doesn’t seem to have many fans these days – the EU is ending it, and a bunch of other countries and dozens of U.S. states are trying to do the same.

But, for now, it is still practiced in many places in the world.

If you’re in charge of payroll, and oversee employees in a region where it's practiced, you need to ensure work hours are being recorded correctly when time changes. If they’re not, you could get into trouble for breaching compliance laws or, at minimum, set yourself up for the hassle of correcting errors after the fact.

The good news is, where Replicon is concerned, you probably don’t have to worry too much about daylight savings. Replicon automatically adjusts a shift's length if it overlaps with a daylight saving time change, based on the time zone the user is assigned.

So, for example, for an employee recording time through punches, if they punch in at 10pm, and out at 6am, and clocks turn back an hour during their shift, the shift will be recorded as 9 hours long, since that’s the number of hours they worked.

And, to warn you that times shown will not add up to the actual segment duration, a clock icon displays between in and out times or punch pairs whenever daylight savings alters a segment length.

But, what happens if an employee records an in/out time during the time change hour? Well, we’ve got that scenario covered, too: 

  • During the spring change when an hour is lost, if a user records an entry that falls between 2:00 am and 2:59:59 am (the missing hour), we’ll automatically correct the time. For example, 2:30 am will be updated to 3:30 am.

  • During the fall change when an hour is repeated, if a user manually records an entry that falls between 1:00 am and 1:59:59 am (the repeated hour), in configurable timesheets, the user will see a prompt, asking if the entry falls in Daylight Savings (DT) or Standard (ST) time.

    For example, 1:30 am could be 1:30 DT (the first occurrence of that hour, before the time change) or 1:30 ST (the second occurrence of that hour, after the time change).

Note that, for punch users, we know exactly when the punch was made, so no prompt is required. And, if an employee records durations worked, time changes aren’t an issue, since a duration is the total hours worked and isn’t affected by time changes.

So, you can rest easy! Until that too-early alarm goes off in the Spring, anyway...
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Paula Tannahill, Technical Writer

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Posted 10 months ago

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