Remove the comments field from TimeOff section

  • 1
  • Problem
  • Updated 3 years ago
  • Acknowledged
In order for a company to remain compliant with the new mandatory sick leave requirements in many cities and states, companies have been moving toward a Paid Time Off (PTO) system. As such, employers cannot ask what the PTO is being used for. If the comments field remains, it suggests that the employee needs to specify what the time off is being used towards and that is a violation of privacy and can open the company up to potential litigation. This comments field in the TImeOff section must be able to be removed as an option in the programming part of the Replicon administration options. Replicon needs to address this immediately to allow employers to remain compliant with the new mandatory paid time off laws. If not employers may be subject to class action litigation.
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Gibson, Colin

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Posted 3 years ago

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Aashnee Kamboj, Community Moderator

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Hi Colin,

Thank you for using Replicon Community!

We will have our Product Management team look into this and give further updates.

Thanks,
Aashnee Kamboj
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Karen Chao, Product Manager

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Hi Colin, 

Many of our users find the comments field useful for all types of time off types include sick. I believe it is pretty clearly labeled as optional. 

We can review if there are other customers who feel they want to be able to configure the ability to remove it and consider it for a future enhancement.

Thanks, Karen
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Gibson, Colin

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You are wrong. The field is not labeled as optional. There is significant liability. You should consult your legal department, or just fix the field to be optionally included like it is in the timesheet area. This gives customers the option to include the time off comments field or not. It makes no sense not to enhance this field. You are on notice that this is a potential liability. It is surprising that you are being so dismissive of this when the fix is quite simple.
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Karen Chao, Product Manager

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Hi Colin,

Thanks for the notice. I will check with some other folks on compliance. 

You must be using an older version of the product. In a newer version its more clearly labeled as optional, so apologies for the confusion there. 

I don't mean to be dismissive. We are always working on enhancing the product and appreciate all customer feedback. We do have to prioritize feature requests with the other ongoing product enhancements. 

Best, Karen
(Edited)
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Karen Chao, Product Manager

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Hi Colin,

I did a bit more research and I want to confirm with you on your experience. I attached both of our booking screens that come as default in our product. In one screen the comments box does not have an asterisk to indicate it is optional and in the other it shows hint text that indicates it is optional. 





And as I mentioned before I will check with our compliance team on the matter. 

Thanks, Karen