Product Update - July 2017

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  • Updated 8 months ago

Upcoming Feature:

International pay rules

Every company needs an easy way to comply with the labor laws of their specific location. But labor laws can vary broadly from place to place, which could mean a lot of customization to arrive at rules that make you compliant.

Replicon offers a unique solution to this problem: ‘Out of the box’ pay rules customized to match the labor laws of specific regions. We have a pay rule for each of the fifty U.S. states and each of the Canadian provinces and territories.

Now, to help our customers in other countries easily meet their pay requirements, we’re addingdefault ‘international’ pay rules to our library. Rules for China, Denmark, France, and Switzerland are already available. And, we’ll be adding rules for Austria, the U.K., Singapore, Slovakia, Sweden, CzechRepublic, and many others in the coming months.

These rules factor in things like overtime, time off, and holiday pay, along with the work hours the employee records, to automatically calculate pay amounts that can be exported to payroll systems.

They can be used as is, but some customers may need to customize the rules. For example, imagine your organization has employees in France who are subject to collective bargaining agreements that improve on the legally-required minimums. In this case, you could use our France pay rule to easily update the following, without needing a custom rule:

  • Daily and weekly overtime limits
  • Daily ‘premium pay’ periods
  • Whether or not time off is included in overtime calculations
  • Pay rate multipliers used for regular time, daily, weekly, and premium hours, and for holiday work
And of course, if your requirements are very unique, you can always have us create custom rules that meet your needs.

Major Feature Launched Last Month:

Tracking punch rounding

Replicon offers a punch interface that makes is easy to record exact in and out times and manage punches from our CloudClock, mobile app, and web app within a seamless system.

We’ve offered rounding rules for a while now that automatically round punch times. For example, you can specify that any punch made within 10 minutes of the hour should be recorded as occurring exactly on the hour, so punch values can be used in payroll calculations.

To improve our rounding feature, last month we added a mechanism for calculating whether rounding has occurred, and to what degree.

Why might organizations need this information, you ask?

  • To identify and correct punches that weren’t rounded as expected. For example, a new hire may record a punch before you’ve assigned them a rounding rule, so their punches won’t be rounded. This can cause problems for payroll managers who need to confirm that all punches were correctly rounded before they run payroll, and fix any punches that weren’t.
  • To track employee punch patterns, and identify whether employees are attempting to ‘game the system’ by consistently punching in right before they know rounding will occur, to receive extra unearned pay.
This feature makes use of two new elements:

Using these new fields and functions, payroll managers and supervisors can set up custom fields to easily track and address issues involving punch rounding.

Contact your Customer Success Manager or Customer Support to learn how to enable new features in your current environment.
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Paula Tannahill, Official Rep

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Posted 8 months ago

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