Office Closures – Add to Company Holidays with zero hours.

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  • Idea
  • Updated 11 months ago
  • Under Consideration

We have 13 days over the year that the office is closed and I would like to add this to the “Company Holiday” but it automatically adds 8.0 hours per day to employee timesheets.   Is there a way to add this day with zero hours, like a Saturday and Sunday?  Or can we set the hours to specific “Company Holiday”?  

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Dean

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Posted 4 years ago

  • 1
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Lingaraj Dharwad, Product Champion

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Hi Dean,

Presently, this would not be possible to setup in Replicon. I have marked this as an idea and are reviewing the same.

Thanks,
Lingaraj
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Lingaraj Dharwad, Product Champion

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Hi Dean,

I have received an update from the product management team that, this idea is currently UNDER CONSIDERATION. We will post further updates as and when we get them.

Thanks,
Lingaraj
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Dean

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Hello, I am wondering if this improvement is available yet?  

Thanks
Dean
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Charlene Eriksen, Product Manager

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Hi Dean,

We haven't made this change yet, but I wanted to understand your requirements a bit more. We have an option that controls whether time off is automatically added for holidays. Would it work for you to disable that? You can add those holidays to the calendar, but time off bookings wouldn't automatically be created for them. This would apply to all holidays in the holiday calendar though.

Here's more information on the option: http://www.replicon.com/help/automatically-generating-holiday-bookings

Let me know if that would work.

Thanks,
Charlene
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Dean

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Hi Charlene,

Unfortunately that won't work.   The day is without pay, the office is closed.   If an employee does work this day, the time is then banked.  However,  Replicon will not bank any time as it has to be over 8 hours before any hours get banked.   If I add the day as a "Company Holiday", Replicon automatically adds 8 hours of time to each employee, but this is an unpaid day and should be zero hours.   I end up completely lots of manual adjustments to payroll and to Replicon.  

Currently, the weekends are our office closures as well.  If an employee does work a weekend, the time is automatically banked.   I want to be able to add 13 days into our calendar as office closures and treated the same as a weekend.   

Hope this explains a bit further.

Thanks, 
Dean 
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Dean

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Hi,  just wondering if there is an update to this issue / improvement.  

Thanks, 
Dean
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Dean

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Hello,  any update to this idea yet?  
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Aashnee Kamboj, Community Moderator

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Hi Dean,

Our Product Management team will reply for the same

Thanks,
Aashnee
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Dean

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Hi Aashnee,  I have not heard from Project Management about this as of yet.  
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Charlene Eriksen, Product Manager

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Hi Dean,

I'm sorry for the late reply.

Apologies if I'm repeating myself, but want to double check something to make sure I understand. For office closures, you don't want 8 hours automatically added to the timesheet. Are there other days in the holiday calendar that you do want 8 hours automatically added for?

Thanks,
Charlene
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Dean

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Hi Charlene,  yes, for Office Closures there is zero hours automatically added.   Any time employees enter in this day will be banked.  This is how a weekend day is handled (Saturday and Sunday) and want an office closure to be the same way.    

All days in the in Holiday Calendar should be 8 hours added automatically.

Hope that clarifies.

Thanks
Dean
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Charlene Eriksen, Product Manager

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Okay, got it.

I checked with the PM who original responded to this post. We did have plans to enhance holiday calendars but unfortunately that has moved down the priority list.

I'm checking with the rest of my team to see if there are any other ideas that would help with this. Will let you know once I hear back.

Thanks,
Charlene
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Dean

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Just a follow-up to see if any enhancements have been made on this change?  

Thanks
Dean
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Charlene Eriksen, Product Manager

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Hi Dean,

We haven't made any changes to this area. It's not something we have in the immediate plans.

Thanks,
Charlene
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Dean

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Hello, following up to see if this enhancement is available yet?  

Thanks
Dean
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Charlene Eriksen, Product Manager

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Hi Dean,

Sorry for the late reply. We don't have anything yet, but I am currently looking into the gaps we have around holidays and pay. This is on the list but I'm not sure how soon we'll address this case specifically as there are some other larger gaps affecting a number of customers. I'll let you know once I have more info on where this sits priority-wise.

Thanks,
Charlene