New Hire PTO accrual proration change

  • 4
  • Idea
  • Updated 5 years ago
  • Not Planned
We have recently discovered that when a new hire starts their PTO proration is based on calendar days and not worked days.  We are semi-monthly so the accrual looks at 13, 14, 15, or 16 days in the period and then if you start on the 3rd day, being Monday the first work day, the accrual is reduced by two days even though you worked all the eligible days in the period.

i.e. 2016 - January 1st to 15th is 15 calendar days but only 11 work days (Monday through Friday) If the employee starts on 1/4/16 the system calculates it as 12 out of 15 calendar days or 80%.  We calculate it as 10 out of 11 work days or 91%.  This is true for January 18th as well.  The system calculates it as 14 out of 16 calendar days or 88%.  We would calculate it as 10 out of 10 work days or 100%.

I am not sure if the program looks at 7 days instead of 5 for weekly payroll, or 14 days instead of 10 for biweekly payroll, so you may want to check that if that is how you pay.

It would be very helpful to have the program look at available work days i.e. exclude Saturday and Sunday, instead of total calendar days.  I am not sure how many companies have their employees work 7 days a week throughout the world, but I would venture to say more would only have them work 5 days a week.

Please consider this enhancement in the next upgrade.
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Kathy Piggford

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Posted 5 years ago

  • 4
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Lisa Blankenship

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We have this same problem.  Many of our offices calculation leave accrual based on what is worked (not including holidays and weekends) not calendar days.

Likewise, we have a similar issue with Maternity Leave.  Many offices give 90 days maternity leave.  These 90 days are calendar days not work days.  But in order to enter them in the system and know how many days this would come to in Replicon, we have to enter the amount available after calculating the number of work days manually. For example, for January there are 31 or the 90 days available for maternity leave.  However, to enter this in Replicon we have to determine that Jan 1 and Jan 18 are holidays and that there are 10 weekend days.  So when entering the number of days available for maternity leave, we have to enter 19 for January.  This gets very tedious in calculating...I wont even mention months like February :)

I think a solution would be to allow the time off types to calculate by calendar days or by that staffs work schedule.

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Kathy Piggford

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I thought of the work schedule and or shift as well.  If they have to have a schedule or shift in order to Book time off then it should be available to use for any other calculated feature.

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Aashnee Kamboj

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Hi Kathy,

Thank you for using Replicon Community!

We will have our Product Management Team review this once.

Aashnee Kamboj
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Karen Chao, Product Manager

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Hi All,

Thank you for bringing this to my attention. This certainly makes sense. Would love to hear other customer's scenarios as well.

We can consider it for a future enhancement. 

Best, Karen