Make Holiday Calendar a work day

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  • Updated 7 months ago
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While this goes against the entire idea of a Holiday, many times some our employees have to work on holidays due to our project deadlines or European clients.  They then will take the next available day off to makeup for working the holiday. 

While I know that I can autofill timesheets based on the holiday time/calendar, it becomes quite complicated for the employees to edit the autofill if they have to work and then I'd need to add another Time Off item that they'd use for the makeup day.  

To simplify, I have added a Time Off Type ("Company Holiday") separate from the Holiday Calendar meaning all of our people can log their Holiday time using that single Time Off item regardless if they work the actual holiday or a makeup holiday. 

The only disadvantage I find now is that the actual company holidays do not appear on the Time Off calendar.  However, if I assign the Holiday Calendar and the we try to log the time using "Company Holiday" PTO item, the system shows an error saying the time must to be added to a work day as it already sees this day as a holiday. 

Is there any way around this?  Is there any way to show and event in the Time Off calendar without it being tied to a holiday?  
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Michael Lindauer

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Posted 2 years ago

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Aashnee Kamboj, Community Moderator

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Hi Michael,

As per our discussion on the call, you would like the ability to have the holiday grey out on the timesheet, but provide the ability to the users to manually book the time off on that day else put in the work hours if needed.

I have updated our product management team and will await their response.
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Charlene Eriksen, Product Manager

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Hi Michael,

There isn't a great way to handle this currently. We are currently looking into gaps we have around holidays and how we can make improvements. This is one of the use cases on the list. I'll provide an update once we have an idea on where this sits priority-wise.

Thanks,
Charlene
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Ann McWhirter

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I have just hit this same issue in that a user has an approved sick line which covers our Xmas period when our office is closed. I thought I could take out the office "Holiday" approved requests which automatically populate the timesheet (which it did and they were removed from the timesheet) but I cannot put a sick timeoff in its place over this period. By not being able to put in the sick timeoff will mean that the reports for absence will be out.  I has to temporary give the user another holiday calendar which opened the necessary dates and allowed me to raise the time off.  Once the timesheets were approved and hence closed records, I put the user back to the normal Holiday Calendar.  
This is fine for one offs.
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Michelle

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Michael,  Thank you for bringing this up.  We ran into the same issue when setting up our new Gen3 Replicon. Similarly, we have some employees that have to work on holidays to meet customer needs, and we make the hours available for their use on their next available day as well.  We also created a separate time off type and deactivated the Holiday Calendar as it caused problems.  However, we would also like the holidays to show up on the calendar which it does not currently do since the Holiday Calendar is not enabled.
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Charlene Eriksen, Product Manager

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Hi everyone,

If you are on the latest version of our time off platform, you will now be able to do this. A few months ago we rolled out some additional options for configuring holidays. If you want to set up a holiday to act as a normal working day, but to be indicated as a holiday, create a holiday as shown below.



The key is to choose "Specific number of hours" and enter 0 hours.

Hope that helps!

Charlene
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Michelle

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Hi Charlene,

Thank you! This works well. I have tested it and the holidays are now grayed on the user's Time Off calendar and a star symbol appears on the designated holiday on the time sheet next to the day of the week. This makes it easier for employees to know when there is an upcoming company holiday, and I can now have a Company Holiday Calendar.

I would advise others looking for this solution that the "Time Off Type for Holidays" option found under the Administration tab > Time Off > Time Off Settings - should remain as "<No Time Off Allowed on Holidays>". Changing this to one of your Time Off Types (e.g. Company Holiday) causes the Company Holiday time off type to disappear from the list of available types a user has to choose on the drop down when booking time off on a designated holiday.
(Edited)
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Charlene Eriksen, Product Manager

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Glad to hear it!