Labourious Time Off Data Entry in G3 versus G2

  • 2
  • Problem
  • Updated 2 years ago
  • Acknowledged
The G2 end user data entry of Time Off on a Time Sheet required only the following steps:
  1. click in "Hours" field
  2. type a number.
The G3 end user data entry of Time Off requires the following steps:
  1. click on Add Time Off
  2. new pop-up window
  3. Select Time Off Type from pull down menu
  4. Select Start Date Month
  5. Select Start Date Year
  6. Select Start Date Day
  7. Select End Date Month
  8. Select End Date Year
  9. Select End Date Day
  10. Select Partial Day Off from pull down menu
  11. Enter Hours
  12. Submit for Approval
I understand the programmatic reasons for dividing the Time Sheet and Time Off functionality in the backend, but the current impact on the GUI and the data entry process is absurd and no one could argue that 12 steps is an improvement over 2.

In additions the user cannot revise and update (balance) the Time Off entries for the entire Time Sheet period prior to submission of the entire sheet. The corrections and management time has shot through the roof.

If you are thinking of moving to G3 and utilize some time off functionality for flexible working hours I advice you to stick with G2.

 
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Alan

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Posted 3 years ago

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Lingaraj Dharwad, Product Champion

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Hi Alan,

Thank you for using Replicon community,

I see your point here and will have one of the PM team members, respond this at the earliest. 

Regards,
Lingaraj
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Alan

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Checking 3 weeks later and no response from the team?
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Lingaraj Dharwad, Product Champion

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Hi Alan,

Apologize for the delay, have notified the PM and they should respond EOD today.

Thanks,
Lingaraj
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Karen Chao, Product Manager

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Hi Alan,

Do you mean in Gen 3 you are seeing this booking dialog and you find it labourious? The calendar view is supposed to make it easier to select a date. Let me know if this is the view you are talking about. 

Thanks, Karen
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Karen Chao, Product Manager

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Hi Alan,

After reviewing the functionality in Gen 2 with other folks at Replicon, I understand your concern now. 

It seems like you are using Time Off to address flex hours which is not typical of how most of our customers use Time Off. Typically it is used to book vacation or PTO in the system which happens less frequently so having to go through the booking dialog once in a while is not such a hardship. 

I want to understand your business requirements around flex hours to see if this fits into our product roadmap or perhaps we have something planned already that might solve the scenario. Why and when do employees have to log flex hours? 

Thanks, Karen
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Andrew Koh

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This reply was created from a merged topic originally titled Gen3 does not allow users to display and enter multiple ad-hoc time-off rows as i....

Gen3 does not allow users to display and enter multiple ad-hoc time-off rows as in Gen2.  While the time off booking/approval workflow is good for individuals who report to supervisors, this change is a big inconvenience for senior staff, managers and staff whose timesheets are self approved.  For example, users in my organization typically enter their time once or no more than two times for a biweekly timesheet period.  If an entry includes multiple days with different time off categories you need to enter each, one by one, rather than filling in a matrix like you used to be able to do in Gen2.  Please change this feature back!
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Lingaraj Dharwad, Product Champion

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Hi Andrew,

I have merged your post with this one as it talks about the same feature. Our PM will review your post will respond.

Regards,
Lingaraj
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Karen Chao, Product Manager

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Hi Andrew,

I am curious where you are located and the particular scenarios on why you have to book multiple Time Off categories on a single Timesheet. Please elaborate? It sounds like another customer was using the ad hoc time off to enable flex time, so I want to understand your particular need. 

Thanks, Karen
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Andrew Koh

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Hi Karen,

Most senior staff members only enter their biweekly timesheets at a single sitting.  Having a matrix like the screenshot below from Gen2, makes it very easy to quickly enter time worked and allocate any Time Off hours to the different types as you can see below.  The booking function in Gen3 can be set to auto approve for managers, but it still requires you to add one timeoff entry at a time.  It's a pretty big inconvenience.
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Alan

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I have salaries staff paid automatically for 7 hrs per day. They can work more hours on a day and that automatically go into Banked. When they want to utilize this banked time (which could be every other day) they must complete a new row on the Book Time off system - this requires selecting all the tedious date and time details for scratch. This is the problem.
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Karen Chao, Product Manager

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Hi Alan, it sounds like you need a general time banking solution which is something we are going to be working on this year.

Hi Andrew, I understand your frustration, we don't have any plans to do this in line in Gen 3, but its something we may consider in the future. 

Best, Karen
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Karen Chao, Product Manager

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Hi Alan,

We are working on the design of a new feature that might solve this issue. Would you be willing to take 30 minutes to discuss your specific business rules? 

Thanks, Karen
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Andrew Koh

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sure.  feel free to call me at 617-427-4514.  I am at my desk now
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Karen Chao, Product Manager

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Hi Andrew, thanks for offering to talk to us. I will have our UX team reach out to you to schedule a time. 

Hi Alan, would also love your input as well. 

Best, Karen
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Karen Chao, Product Manager

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Hi All,

Wanted to update you that we are going to be addressing this issue in the coming year. Stay tuned for more info later on.

Thanks, Karen
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John C Findley

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For our company, the preferred method would be to revert back to the PTO which was in place prior to late August 2014 or any previous Replicon environment.
At that time, our employees were able to make PTO entries directly to the respective line item section of the time sheet. Going back even further, our employees were able to record a negative entry for the purpose of correcting mis-recorded PTO entries. Furthermore, our employees were able to adjust the previously recorded entries in the event that they ended up working on the date recorded. This occurs quite often in our market.