Is there a way to make a time code only available to administrators?

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We have a Medical Leave time code that managers keep getting confused by. They'll use that to enter sick time for an employee. But that was never the purpose for the time code. We wanted to use it for when an employee was on a leave (like FMLA) by the company. We also have sick time but the managers get confused. The problem is that we don't pay for Medical Leave but we do for sick time. So we have employees not getting paid because managers are entering it incorrectly.

Is there a way to make this "Medical Leave" time code only available to be used by administrators when editing an employee's time card? We have an HR admin that already has to make changes in PTO when they're on a leave (they don't accrue during a leave) so they'd easily be able to also enter Medical Leave.
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Crump, Taryn

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Posted 3 months ago

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Aashnee Kamboj, Community Moderator

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Hi Taryn,

There are two scenarios I see in here. One, you would like any medical leaves included on the timesheet to be paid. And secondly, you would like only Administrators to book the Medical leave. We have a way of customizing a Pay rule that can ensure that we calculate the total work hours and Medical Leaves hours as paid hours and exclude the other time off hours from being paid. Will that work for you?
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Crump, Taryn

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Hello Aashnee,

Thank you for your response!

1. No. We do not want medical leaves included on the timesheet to be paid. We only want to be able to track how much leave an individual has taken. With FMLA they can only have 12 work weeks within 12 months. So we need to be able to track this time to make sure they do not exceed that time. This is also another reason why we don't want the employee or the manager entering medical leave on the time card. They don't understand when an employee qualifies for FMLA or not and we don't want them accidentally using up time just because they used the incorrect timecard.


2. Yes. We only want Administrators to be able to book medical leave on an employee's timesheet.

So, I don't know if your scenario/solution you are proposing is exactly correct. We want the other time off hours we've already created to stay as paid time off: Holiday, Vacation and Sick.