Editing time-off

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Is there a way to allow employees to edit their time-off (even if it's in the past) as long as the timesheet hasn't been submitted? We have employees who make a mistake on yesterday's time off and even though they haven't submitted it, they can't edit it. We do NOT want them to edit it after the timesheet has been submitted and it's approved, but it would be nice to allow them to edit it if their timesheet hasn't been submitted yet and it's not approved.

(Originally posted by kjacobs)
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Posted 4 years ago

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Hi,

Thank you for using Replicon Community.

Yes, its possible to setup this up. This is controlled at the Timeoff type level. By changing Editing of Submitted Bookings to Only for Past Bookings will allow all the users to edit their own historical time off bookings. If you want employees to delete the booking completely then set Allow Deletion of Submitted Bookings to Always

- Steps are as follows:-

- Log into Replicon as Administrator.
- Go to Time Off Types under Time Off.
- Click on the required Time Off type, eg., Holiday Time Off.
- Set Editing of Submitted Bookings to Only for Past Bookings or Allow Deletion of Submitted Bookings ?to Always. 





Thanks,

Lingaraj



 

(Originally posted by Lingaraj Dharwad)
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Will this allow them though, to modify any time off booked in the past even if it's already been submitted and approved? If so, we don't want to allow them to do this. The only time we want to allow them to modify a past booking is if they haven't submitted their timesheet and it hasn't been approved. Thanks!

(Originally posted by kjacobs)
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/submit-suggestion">suggestion with business case scenario and our product management team will look into this.



Thanks,

Lingaraj



 

(Originally posted by Lingaraj Dharwad)
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Nuno Ferreira, Champion

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Hi!

I've stumbled upon this request and we have the same need:
Users should be able to edit past or future timeoffs of not submitted timesheets.

Any update on this?

Thanks,
Nuno 
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Aashnee Kamboj, Community Moderator

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HI Nuno,

As mentioned above there is a way to allow edit of submitted time offs. The user has to ideally reopen a timesheet in order to edit a time off from the My Replicon tab. Once the timesheet is reopened the time off can be edited. 

Thanks,
Aashnee
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Nuno Ferreira, Champion

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Hi Aashnee!

Thanks for your reply.

I think that the question is the user being able to edit timeoffs in not submitted timesheets (open, waiting for aproval).

Thanks,
Nuno
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Aashnee Kamboj, Community Moderator

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Hi Nuno,

Waiting for approval is considered as a submitted timesheet. In this case the user will have to change the timesheet status back to not submitted by clicking on reopen in order to edit the time off available on the timesheet. This scenario described above can occur when user goes to time off tab and tries to edit the time off. In these cases the time off is edited but the timesheet is not put back to not submitted state. As a work around I can suggest to check the following option in the time off template:



This will hide the time off tab and users will be able to book a time off directly from the timesheets. They can then edit the time off only when the timesheet is in not submitted state and not when it has been submitted.

Thanks,
Aashnee Kamboj
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Nuno Ferreira, Champion

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Thanks Aashnee, but this does not meets our intended purpose.

We'll keep using it the way we do.

Thanks,
Nuno