Correcting past Timesheets

  • 1
  • Question
  • Updated 4 years ago
  • Answered
Hello all, We don't necessarily use the Replicon suite for accounting purposes, but I do like the Billing functionality in the new version. It allows us to mark as Billed all the time and expenses that have actually been invoiced, so it gives us a nice historical view of each customer and project. However, we have noticed that once ANY time entry on a timesheet has been invoiced in Replicon, it is impossible to modify that timesheet; we get a message saying that items have been invoiced and therefore the sheet cannot be modified. This is extremely NOT practical; no matter how many checks we do, how careful we are before approving each timesheet, there are often errors that go unnoticed until later. From an accounting perspective, not a big deal - we simply credit the customer or invoice the difference. What really screws things up is that now in Replicon all the numbers are off for that project. For example, a user has 2 rates available: 150$/hr, and $175/hr. If he select $175, and we don't notice, the reports will now show completely incorrect balances to the project because the rate should have been $150. I understand that some people may be using Replicon to invoice from, and that good accounting practices would prohibit modifying entries that have been invoiced, but perhaps there could be an option in the admin console that would "Allow modifying invoiced entries", or something along those lines. Curious to know if I'm the only one for whom this is an issue... Jacques

(Originally posted by jsauve)
Photo of Archived Post

Archived Post, Official Rep

  • 2132 Posts
  • 6 Reply Likes

Posted 4 years ago

  • 1
Photo of Archived Post

Archived Post, Official Rep

  • 2132 Posts
  • 6 Reply Likes
Hi Jacques,

Thank you for using Replicon Community.

Since the feature you are looking for is not available in Replicon as of now, we have raised a suggestion on your behalf. Yes, it would be useful for us as well to know if there are other users who are looking for a similar functionality, and how they are working around this, if any.
 

Thanks



(Originally posted by Lingaraj Dharwad)
Photo of Tommy

Tommy

  • 3 Posts
  • 0 Reply Likes

Hi there, is there an update to this topic?  I would like a similar functionality for correcting timesheets.  Thank you.


Tommy

Photo of Lingaraj Dharwad

Lingaraj Dharwad, Product Champion

  • 1100 Posts
  • 46 Reply Likes
Hi Tommy,

Please go through this post which contains the answer. 

Thanks,
Lingaraj
Photo of Tommy

Tommy

  • 3 Posts
  • 0 Reply Likes

Hi Lingaraj,


I'm not quite sure if that answers the question that I'm asking...perhaps you could contact me and we can discuss this further?


Tommy

Photo of Lingaraj Dharwad

Lingaraj Dharwad, Product Champion

  • 1100 Posts
  • 46 Reply Likes
Hi Tommy,

Please send an email to support@replicon.com with your request & contact number. We will have someone from the support team reach out to you. 

Regards,
Lingaraj
(Edited)