Annual Year End Holiday Policy

  • 2
  • Question
  • Updated 3 years ago
  • Answered
Is there a way to setup a policy that would provide the following:

Employees hired prior to Nov 15 of the current year receives 4 days 
Employees hired Nov 16 to Dec 15 of the current receives 2 days
Employees hired after Dec 16 of the current receives 0 days

The policy would only allow time to be taken from Nov 1 to Dec 31 of the current year and should recur annually
Photo of Paul Dziedzic

Paul Dziedzic

  • 10 Posts
  • 0 Reply Likes

Posted 3 years ago

  • 2
Photo of Lingaraj Dharwad

Lingaraj Dharwad, Product Champion

  • 1100 Posts
  • 46 Reply Likes
Hi Paul,

Thank you for using Replicon community,

Are you looking at adding these days on top of their existing balances on an existing Time off type? 

Regards,
Lingaraj
Photo of Paul Dziedzic

Paul Dziedzic

  • 10 Posts
  • 0 Reply Likes
Sorry I was not clear - this is to be a separate policy/time off type.
Photo of Lingaraj Dharwad

Lingaraj Dharwad, Product Champion

  • 1100 Posts
  • 46 Reply Likes
Here is how you could achieve this: 

Currently, to achieve this you will have to create 2 different time off types and enable them based on the users start date. 

# Employees hired prior to Nov 15 of the current year receives 4 days

A: Create a new Time off type called as Annual Year End Holiday (<Nov 15) and create a time off policy as shown in the below screenshot: 




# Employees hired Nov 16 to Dec 15 of the current receives 2 days

A: Create a new Time off type called as Annual Year End Holiday (Nov 16 to Dec 15) and create a time off policy as shown in the below screenshot: 



# Employees hired after Dec 16 of the current receives 0 days

A: Since they are not getting any balance are they still allowed to book this time off?

Every year these users will get the respective balance which will expire on 31st Dec if not used.

Here is how it will look like for the users: 



Let me know if that helps. 

Note: Replicon's new Absense Management system allows one to create such complex policies using scripts. We will notify you when this becomes available for our existing customer base. 

Regards,
Lingaraj
Photo of Paul Dziedzic

Paul Dziedzic

  • 10 Posts
  • 0 Reply Likes
I was hoping for a solution that would not require future updates to the employee policy entries. Having a separate plan for the reduced number of days only works in the initial year of employment. In the following year, these Nov 16 to Dec 15 employees need to be updated to the 4 day plan. The Dec 16 to Dec 31 employees also need to have the 4 day plan assigned in the following year.
Photo of Paul Dziedzic

Paul Dziedzic

  • 10 Posts
  • 0 Reply Likes
I look forward to seeing the new Absence Management system - this is the second time i heard that it can accomplish a lot more than the current process.