Adding the "Type" off time of taking to the Replicon canlendar view

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  • Updated 1 year ago
  • Not Planned
The "Type" of  time that an employee is taking off should be included on the calendar next to the employee's name. Or in the Subject line or Message area once the entry is sent to Outlook using the Calendar Feed. This seems like a request that should be considered. Looking at the calendar there is no indication why an employee is taking off. If an employee is out of the office on business, someone from the office may need to reach him concerning something important. However, if he is taking a personal or vacation day, we may not bother the employee on that day. That's why the type of day is important to see.  There seems to be enough space next to the employee's name to add the Type of time that and employee is using.
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Savage, Joann (jds)

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Posted 1 year ago

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Tracy Smalley

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Joann,

Not sure I agree with this idea as if someone is out due to medical/LOA or FMLA, might not want to advertise that to your entire employee population.

Thank you,
Tracy Smalley
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Savage, Joann (jds)

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Tracy,

This may not be ideal for every company.  However, a small company such as ours with employee's out on the road for various reason, it is important to the way we do business.  Just as Replicon is able to create "Types" that are specific to each company it should also give the option to allow each company to view/display those types.  We have no problem here at our company showing an employee out for vacation, sick/medical, personal, or business.  These are types of occurrence that are specific to us.  

Thanks
Joann Savage 
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Kathy Piggford

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Hi Joann,

HIPAA laws stop us from wanting this to show who is out on FMLA here in the US.  We do not use Replicon to track when our employees are travelling for business; however, there might be an additional layer added that says personal or business.  You can than categorize your Booking Types based on specific company needs.  That way you can see that the person is out for a personal reason but not that they are specifically out on leave.  It is a good idea to consider.

Thanks,
Kathy
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Savage, Joann (jds)

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I agree, our types are very general.  We do not want to show specifics. That information is entered in the "Notes" area and can only be viewed by our Human Resources department.
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Aashnee Kamboj, Community Moderator

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Hi Joann,

Thank you for using the Replicon Community!

This is available in a calendar view for the Supervisors. As a supervisor when you move over to Team - Time off tab, you will be able to view the type of the timeoff booked by your team member. The screen will be as follows:



Please do let me know if your issue differs my understanding.

Thanks,
Aashnee
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Savage, Joann (jds)

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Our issue does differ a little.  We have a receptionist that handles our incoming customer calls. We've setup an Outlook calendar feed that she uses to inform our customers of why their representative is not available.  She does not have supervisor privileges and therefore cannot see the type.  This is also the case for team members who may be working with someone who is out of the office.
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Aashnee Kamboj, Community Moderator

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Unfortunately, that is not something that can be accomplished right now. I can take this up as an idea and see if this visibility can be provided within the system
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Karen Chao, Product Manager

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Hi Joann,

Like others mentioned in the post, the reason why we don't show this is for privacy reasons. And its not configurable at this time. If there are other customers who need this to be configurable, we can consider it as a future enhancement. 

Thanks for your input. 

Karen